ASK YOURSELF
The three very important
questions you should be
asking yourself…
The Cost – are we going to
get value for money?
The Show – how am I going
to best create that WOW –
the venue, décor, sound,
staging, lighting, special effects,
entertainment?
The Roll Out – how best will
we achieve perfection in the
logistical roll out and attention
to detail that will really impress
everybody?
Johannesburg
sue@successfulevents.co.za
Cape Town
karen@successfulevents.co.za
Durban
kate@successfulevents.co.za
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Learn more about SuccessfulEvents.
Questions that have been asked. |
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If your question is not listed,
please send us your questions and we will
be happy to attend to answer them.
| Questions |
Answers |
| "Would you please email me a quote for a function we are
planning for 500 delegates in October" |
“We are able to provide a detailed quotation and proposal
once we have met with a potential client, established their
objectives and received a detailed brief.” |
| “How do you bill?” |
“We draw up a quotation based on the anticipated time
undertaken to deliver a quality event, which is presented to the
client for approval. We then prepare a provisional budget on the
hard costs related to an event. This is revised and adjusted as
necessary subject to client approval” |
| “How do I know that the expenses on the provisional budget
are actual costs, i.e. have you added any mark-ups?” |
"We bill you for our time in preparing for an event. All
costs reflected in the budget are actual costs, i.e. we don’t
add any mark ups.
We will present you with supplier invoices on finalisation of
your event with your final budget reconciliation.” |
| “How do I know you will actually deliver on what you have
undertaken to do?” |
"We prepare a contract which is signed by Successful Events,
as managers of the event, and our client, committing ourselves
to delivery of the event. It is also our responsibility to
ensure that we deliver an event within the budget, which has
been agreed to by the client. We have a proven track record,
established over 13 years, and a strong list of references.”
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| “Will you get a commission from the venue and waive any
management fee?” |
"Yes, we do receive commissions from venues on bookings
placed with them, but this is taken into account when we prepare
our quotation, and is reflected as income.” |
| “Will you agree to use our approved suppliers, i.e. travel
agent, when you manage an event on our behalf?” |
“We have a very good relationship with our network of
suppliers, and we value these relationships very highly and
would prefer to use our network. However in most instances we
are happy to work with your preferred suppliers. We respect the
fact that they are comfortable with your corporate culture”. |
| “Do you work in centers, other than Gauteng?” |
“Certainly. We have offices in Durban and Cape Town, and
have extended our supplier network so that we are able to work
nationally. Clients have asked us to extend our service into the
SADC countries. We have conducted extensive research and now
have the contacts and the resources to operate in our
neighboring countries. |
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